What is the Student Services and Amenities Fee (SSAF) Grant Program?
In 2012, the University of Melbourne introduced the Student Services and Amenities Fee (SSAF), in compliance with Australian Government's Higher Education Legislation, to support and provide a wide range of services and amenities for students and to support student-focussed initiatives.
All students pay this compulsory fee annually. The amount you pay depends on your study load (full time or part-time).
The University is committed to understanding and meeting the needs of a diverse student population, and ensuring that all have an experience of lasting quality and enrichment. SSAF funds enable a wide range of initiatives, determined in collaboration with students, in support of this commitment.
The SSAF Grant Program provides staff and students with an opportunity to directly engage with the SSAF vision by applying for a grant funded by the SSAF. The SSAF Grant Program offers funding for student-focussed initiatives that contribute to meeting the needs of our diverse student population.
Grants will be available for projects across a wide range of areas, including, but not limited to:
- student clubs and societies;
- student services;
- transitioning new students;
- supporting students' creative pursuits;
- supporting diverse student cohorts;
- and student engagement.
Applications for the 2021 SSAF Grant Program round will open on Monday 22 March 2021.
| Next Round|
Applications for the 2021 SSAF Grant round will open on Monday 22 March 2021 (Week 4 of Semester 1 2021).
Applications must be submitted through SmartyGrants. Applicants are encouraged to preview the form or download a preview of the 2021 SSAF Grant Program Application Form prior to submission.
The Student Engagement team in Student and Scholarly Services will be administering the SSAF Grant Program in 2021*. Please review the updated guidelines below.
| Funding Available|
Up to $20,000 maximum may be awarded per project.
SSAF Grants are one-off funding, with no repeat funding available in subsequent rounds.
| Eligibility and Guidelines|
The Student Services and Amenities Fee (SSAF) Grant Program supports projects that address one or more of the areas detailed in the Australian Government's Higher Education Legislation.
Specifically, SSAF Grant funding must be spent on one or more of the following:
Download 2021 SSAF Grants Guidelines (PDF 199.9 KB)
- Provide food or drink to students on a campus of the higher education provider;
- Support a sporting or other recreational activity by students;
- Support the administration of a club most of whose members are students;
- Care for children of students;
- Promoting the health or wellbeing of students;
- Provide legal services to students;
- Help students secure accommodation;
- Help students obtain employment or advice on careers;
- Help students with their financial affairs;
- Help students obtain insurance against personal accidents;
- Provide libraries and reading rooms (other than those provided for academic purposes) for students;
- Support an artistic activity by students;
- Support the production and dissemination to students of media whose content is provided by students;
- Help students develop skills for study, by means other than undertaking courses of study in which they are enrolled;
- Advise on matters arising under the higher education provider’s rules (however described);
- Advocate for students’ interests in matters arising under the higher education provider’s rules (however described);
- Give students information to help them in their orientation;
- Help meet the specific needs of overseas students relating to their welfare, accommodation and employment.
| Key Changes From 2020|
- The Student Engagement team in Student and Scholarly Services will be managing the SSAF Grant Program in 2021*. The total grant pool is approx. $185,000.
- SSAF Grants are one-off funding, with no repeat funding available in subsequent rounds. Please see the 2021 SSAF Grant Program Guidelines for submitting projects and/or activities that are similar in nature.
- A briefing module on SmartyGrants must be completed and submitted prior to receiving awarded SSAF Grant funds.
- Reporting requirements:
- Projects must commence no later than 6 months following the allocation of the SSAF Grant
- Projects must be completed and acquitted by 30 June the year after the grant has been awarded. For the 2021 SSAF Grant Program round, this means 30 June 2022.
- For projects that will be delivered across the 2021/2022 calendar years, a detailed Progress Report must be completed by 15 November 2021 outlining activities and funds that will carried over into the following year.
- All SSAF Grant recipients must complete the project/activity and submit an Acquittal Report by 30 June 2022.
- All student applicants must have a named University of Melbourne mentor. All staff applicants must have the approval of their Head of Faculty/Division (or equivalent).
| Selection Criteria|
In making its decision, the Selection Committee will consider:
- The benefit for students and degree of reach of project
- The extent to which the project addresses a service gap
- Proposed project outcomes and success indicators
- The extent to which the project involves collaboration across the University
- Alignment with key principles of SSAF, see below:
- Alignment with University strategy and student experience goals (including the Advancing Melbourne 2030 Plan).
- Commitment to consultation with student-related groups and engagement of students as partners in decision making.
- Commitment to addressing equity and diversity goals. Equity and diversity goals can be found in the Advancing Melbourne 2030 Plan.
- Commitment to the representation of student groups, cohorts and campuses.
| Key Dates and Timeline|
- Applications Open: 9:00 am Monday 22 March 2021
- Applications Close: Midnight, Sunday 18 April 2021
- Assessment Period: Monday 19 April 2021 - Wednesday 19 May 2021
- Selection Committee Meeting: w/c Monday 18 May 2021
- Outcomes: Friday 4 June 2021 (latest)
- Briefing Module Completion: Early June 2021
- SSAF Grant Payment: Received by Friday 25 June 2021
- Progress Report: due by Monday 15 November 2021 (if carrying SSAF Grant funds over to 2022)
- Acquittal Report: to be submitted by all successful applicants by Thursday 30 June 2022
| Reporting Requirements|
If you are successful in your SSAF Grant Program application, the reporting requirements will typically be a two-step process and includes a:
- Progress Report: sent to Project Leader during the course of the project (refer to Guidelines).
- Acquittal Report: needs to be completed after the conclusion of your project (refer to Guidelines).
- Variation Request Form: only required if there are major variations to the successfully funded project/activity (refer to Guidelines).
| Previous Recipients|
For any further clarification, assistance and/or advice, please contact the Student Engagement Team: firstname.lastname@example.org
*For all project queries prior to 2020, please contact Illy Paumolevuka